National CCS Information

2017 Annual Meeting

 

 

2017 Annual Meeting
National Catholic Committee on Scouting
Reno, NV

Dear Colleagues in Catholic Scouting:

Hosted by the Catholic Committee on Scouting of the Diocese of Reno, our 2017 Annual Meetings will be at the Peppermill Resort Hotel – Spa - Casino, 2707 S. Virginia Street, Reno, NV 89502, a AAA Four Diamond property.

If any of the information we’ve provided changes, we will let you know! We look forward to seeing you in Reno!

Yours in Catholic Scouting,

Your NCCS Conference Management Team

Planning your Travel & Stay

Registration Packets and Trading Post will be available starting Thursday morning, April 27, 2017, in the Naples Foyer. On Saturday evening, April 29, 2017, the bishop of Reno will celebrate a Saturday Vigil Mass for the 3rd Sunday of Easter at the hotel, followed by a reception and our Annual Banquet. Region 11 plans to conduct a regional convocation and training program on Sunday morning & afternoon, April 30th (by separate registration).

Determining the Dates of Your Stay

Executive Committee

If you are on the Executive Committee, your first meeting is scheduled for 12:00 PM on Thursday, April 27, 2017, and your last meeting is scheduled to end at 5:00 PM on Sunday, April 30, 2017.

Standing Committees

If you serve on the Religious Activities, Religious Emblems, or Training Standing Committees, you have meetings scheduled for early afternoon on Thursday, April 27, 2017. Most Standing Committees are meeting on Friday afternoon, April 28, 2017, and most are also meeting on Saturday afternoon, April 29, 2017.

Regional Chairs and Chaplains

If you are a Regional Chairman or Chaplain, you will be in meetings all day on Friday, April 28, 2017.

Advisory Board

The Advisory Board meetings are scheduled for Friday morning, April 28, 2017, and Saturday morning, April 29, 2017.

Executive Board

The Executive Board meeting is scheduled from 8:30 AM to 12 Noon on Sunday, April 30, 2017.

CUT-OFF DATE FOR REGISTRATION FEE:
APRIL 13, 2017

The registration process for our 2017 NCCS Annual Meetings is being conducted securely on-line, and you will be able to print a registration confirmation page for your records, and you will receive by email an automatically generated confirmation/receipt of your on-line registration transaction. You can include your spouse and/or guest in a single registration transaction.

    Be prepared to pay all calculated fees at the time of registration via credit card

.

Here is the registration link:

Register

EXCEPTIONS!!: Please read this entire registration information section before utilizing this link to register.
IMPORTANT: If you will be unable to transact your registration on-line via credit card, please contact our NCCS Program Assistant at 972-580-2114 to request a hard-copy registration form.

(Your hotel room reservations must be transacted separately at the link provided for that purpose)

PARTICIPANT REGISTRATION

Registration is required for all participants at the 2017 NCCS Annual Meetings. Your registration fee does NOT include any meals. Tickets for Friday’s Bishop Luncheon, Saturday’s “Breakfast of Champions.” Annual Banquet, and Sunday’s luncheon must be purchased and paid separately in the registration process. — SEE MENU, embedded in this document). Your registration fee DOES include participation in FOUR (4) refreshment beverage breaks, Saturday evening pre-banquet reception hor d’oeuvres, meeting participant credentials, commemorative patch, program schedule booklet, other registration packet materials, and administrative services. Breakfast and dinner on Thursday and Friday, lunch on Saturday, as well as breakfast on Sunday, are “on your own” meals. The Peppermill features 11 dining locations on site to fit any taste and budget. Registering will generate a “packet” of materials for you to claim at our Registration Counter in the Naples Foyer area on the hotel’s ground floor between 10 AM & 6 PM on Thursday, April 27, 2017, and 7 AM – 4:30 PM on Friday, April 28, 2017. The packet will include your official meetings credentials (name badge) which is required for access to any meetings & program events. It will also include tickets for the meals purchased separately with your paid registration. Because meal counts must be provided to the hotel in advance of the Annual Meeting, NO meal tickets can be purchased on-site.

NCCS Associate or Life Member - The registration fee by April 13th is $200. This fee includes a non-refundable deposit of $65.00. The registration fee may be transferred—but not refunded after April 13, 2017. Requests for the refundable portion of the registration fee must be submitted in writing prior to April 13, 2017

Non-NCCS Member

The registration fee by April 13, 2017, is $250. This fee includes a non-refundable deposit of $65.00 and an annual NCCS membership. The registration fee may be transferred—but not refunded after April 13, 2017. Requests for the refundable portion of the registration fee must be submitted in writing prior to April 13, 2017.

SPOUSE & GUEST REGISTRATION

Spouse / Guest -

    This registration category applies to spouses/guests who will NOT be participating in any meetings

. The spouse & guest registration fee before April 13th is $150. This fee includes a non-refundable deposit of $65.00. This fee includes a non-refundable deposit of $65.00. Registration fee is transferable but the refundable portion cannot be refunded if requests are not received in writing by April 13, 2017.

REGISTRATION FOR CLERGY ON NCCS BUDGET

Clergy holding budgeted NCCS leadership positions will receive special registration instructions. Same deadlines for registration-and “out of pocket” fees for late registration---apply. All other clergy attendees should use the published participant registration link.

REGISTRATION FOR CONFERENCE VOLUNTEER STAFF OF THE HOST (RENO) COMMITTEE

These specific pre-identified individuals will receive special registration instructions, and should NOT use the "participant" registration classification. Same deadlines for registration apply.

 

Hotel Rates and reservations

We had earlier reported that our special group room rates would include both $89 and $69 rooms, based on availability. Well, the available smaller $69 rooms located in the 2-floor Peppermill North and West Wings were sold out to another event over our dates prior to December 1st.

Our NCCS customized room reservation link is: https://aws.passkey.com/e/10897208 At some point in the on-line reservation process, you’ll have to click a box to accept conditions, or the reservation confirmation process will not proceed, so look for it. Also, at some point in the process, you’ll be able to select a room type that is available at our $89 group rate. If you know you are sharing a room with someone, decide among yourselves which of you will make the reservation. The person making the reservation needs to add the name of the additional room occupant (if not husband and wife), please give it in the comments/remarks/special request box during the on-line reservation process so that both room occupants will get keys if arriving on different days or times. The reservation should be in the name of the room occupant who is arriving first. If you suspect you might be assigned to a special designated room, you must still make your own regular room reservation. I can’t assign the special room to you if your name doesn’t appear on a regular room reservation list. Do make your room reservations as soon as possible as well as airline reservations. There will absolutely be no rooms available at our group rate after April 12, 2017. IMPORTANT: Make your reservation for the nights you need even if at a substantially higher rate on some of the nights. Then, send your confirmed reservation page to Elizabeth Olivas at our NCCS office so that the rate for all your room nights can be adjusted down to our $89 rate. If you are unable to make an on-line reservation, the telephone number is 800-648-6992 and our group code is CNCCS17. Once again, if you must reserve any nights at a higher rate, call our NCCS office and give the reservation confirmation number to Elizabeth.hey normally are selling at $250 on weeknights!

N.B. Do not be alarmed at the calculated estimate of your total room charges. The fees and taxes which appear include a nightly resort fee of $20, tourism tax of $2, and 13% sales tax. Upon check out, the $20 nightly resort fee will be removed from your bill…this fee was waived as a negotiated concession for our group.

GUEST ROOM AMENITIES

Every guest room is equipped with flat-screen TV, 75 channels, work desk, telephone, coffee brewer (uses Keurig® K-cups…feel free to bring your favorite brand) w tea & coffee & condiments, refrigerator, in-room safe, iron & ironing board, hair dryer, bathtub & typical bath amenities, 1 king or 2 queen size beds.

WIRELESS INTERNET ACCESS

Wireless internet access is provided on a complimentary basis in the hotel’s lobby, meeting rooms, and in all guest rooms. Hotel guests will receive, on request, an access code and log-in instructions upon check-in.

BUSINESS CENTER

The business center, available 24/7, featuring 3 computers equipped with internet access and laser printer is located at the far end of the Tuscany Foyer. Registered hotel guests may access it with their guestroom key card, but a credit card is needed to utilize the computers. Because a malicious virus was downloaded to the entire hotel computer network last year, all thumb drive ports on hotel computers have been disabled. Our registrants who will need documents photocopied for their meetings/business, are urged bring their documents already printed and make copies in our Conference Office located in Roma 1.

FITNESS CENTER, POOL, & SPA

Your guest room key card will give you complimentary access to the hotel’s fitness center and pools on the ground floor. Spa Toscana services are not included.

HOTEL PARKING

Self-parking in the Peppermill’s multi-level garage is complimentary. Valet parking is available (for a nominal fee).

Peppermill Resort Shuttle Van

The Peppermill Resort provides complimentary hotel shuttle van service to and from the Reno airport for its registered guests. Upon collecting your luggage from baggage claim, call the hotel at 800-648-6992 to request a shuttle pick-up (you will be asked for your name to confirm your room reservation). To request a hotel shuttle ride back to the airport for your departure, inform the Bell Desk 24 hours in advance of your departure of the time you will need to depart. If there or no traffic delays, the ride from/to the airport is only 15 minutes.

AIR, GROUND TRANSPORTATION, PARKING

Air

Airline serving the Reno-Tahoe International Airport include Alaska Airlines, Allegiant Airlines, American Airlines, Delta Airlines, Jet Blue, Southwest Airlines, and United Airlines. We understand some of our membership already planning to have a rental car have found it will be more economical for them to book their round-trip air travel to/from Sacramento, and enjoy the scenic 2 hour 15-minute drive to/from Reno via I-80.

Ground Transportation

Car Rental Options

Most major car rental agencies serve the Reno Airport. On-airport agency rentals include airport concession fees and/or taxes that can double the cost of renting from a neighborhood rental agency location. If you are planning to get a rental car for the week or for a day, be aware that there is a neighborhood Enterprise Car Rental desk adjacent to the Bell Desk at the Peppermill Resort. To book an Enterprise rental at the Peppermill, call 775-825-7274 or visit: https://www.enterprise.com/en/car-rental/locations/us/nv/peppermill-reno-nv-car-rental-546p.html

Parking

Self-parking in the hotel lot is complimentary. Valet parking is available (for an nominal fee).

Tentative Program

44th NCCS Biennial Conference - April 7 - 10, 2016
Atlanta Marriott Perimeter Center, Atlanta (Dunwoody), GA

THURSDAY - April 7th 
  Breakfast on your own
08:00 am - 09:00 am Conference Committee Meeting
09:00 am - 05:00 pm Doerr Scholarship Committee Meeting
9:00 am - 06:00 pm Registration, Welcome Center & Trading Post
Lunch on your own
01:30 pm - 06:00 pm Executive Committee Meeting
02:00 pm - 06:00 pm Religious Emblems Committee Meeting
Training Committee Meeting
Religious Activities Committee Meeting
06:15 pm - 07:15 pm 2014-2016 NCCS Memorial Mass Principal Celebrant: Rev. Stephen Salvador, Diocese of Fall River,
NCCS Immediate Past National Chaplain

Homilist: Rev. Joseph Powers, Diocese of Kansas City,
NCCS Region 9 Chaplain

Dinner on your own
07:30 pm - 09:00 pm Advance Display Tables - Showcase 2016
responsible parties only)
FRIDAY - April 8th 
5:30 am - 6:30 am Advance Display Tables Set-Up – Showcase 2016
(responsible parties only)
6:30 am - 7:00 am Conference Committee Meeting
6:30 am - 8:00 am Continental Breakfast Buffet
6:30 am - 10:30 am Showcase 2016 (Ideas Fair)
07:00 am - 12:00 pm Conference Registration & Welcome Center
Conference and Marketing/PR Office
07:30 am - 04:00 pm Trading Post
08:00 am - 09:00 am Region Meetings (Regions 1-15)
09:00 am - 12:00 nn NCCS Advisory Board Meeting
09:00 am - 04:30 pm Regional Chairs & Chaplains Meeting with NCCS Vice Chair for Regions (will break for lunch between 12 noon – 1:30 pm; Diocesan Chairsand Chaplains are invited and encouraged to attend and participate as seating permits)
12:00 nn - 01:30 pm Bishop’s Luncheon and Program
2016 Silver St. George Award Presentations
1:30 pm - 04:30 pm Training Committee Meeting
Religious Activities Committee Meeting
Religious Emblems Committee Meeting
International Committee Meeting
Vocations Committee Meeting
Finance Committee Meeting
Membership Committee Meeting
Nominating Committee Meeting
02:45 pm - 03:15 pm Beverage BREAK
05:00 pm - 06:00 pm Celebration of the Eucharist Principal Celebrant Most Rev. +Robert E. Guglielmone, Bishop of Charleston,
USCCB Liaison to the NCCS
Homilist: Rev. Kevin Smith, Diocese of Rockville Centre, NCCS Associate National Chaplain
  Dinner on your own
09:30 pm - 10:30 pm Chaplain’s Committee Meeting
Saturday - April 9th 
06:30 am - 07:00 am Conference Committee Meeting
07:00 am - 04:00 pm Conference & Marketing / PR Office
07:30 am - 09:00 am Morning Prayer & "Breakfast of Champions" (by Ticket Only)
Or - Breakfast on your own
09:15 am - 04:30 pm Trading Post
09:15 am - 11:45 am NCCS General Business Session
10:30 am - 10:45 am Beverage Break
12:00 pm - 01:30 pm Philmont Reunion Luncheon & Program ; Key Note Address: Most Rev.+Gerald Gettelfinger, USCCB Bishop Liaison-Emeritus to the NCCS, Bishop-Emeritus of Evansville, Philmont Summer Chaplain, and Jerusalem Cross Award Presentations
(advance ticket purchase required—not included with conference registration)
01:30 pm - 03:15 pm Advisory Board Meeting
  Workshops:
01:30 pm - 02:15 pm A. Panel Discussion, NCCS Key 3
B. NCCS Orientation
C. Religious Emblems Reference Manual
D. Scouting Around the World
E. What’s New in NCCS Religious Activities
01:20 pm - 03:05 pm F. Fostering the Faith in Children
G. How to Use the Ad Altare Dei Today & Pope Pius XII Today and Who is Eligible
H. BORED OF EDUCATION: Best Practices in Adult Learning
I. Philmont St. George Trek
J. Marketing Catholic Scouting
02:45 pm - 03:15 pm Beverage Break
03:10 pm - 03:55 pm K. Laudato Si
L. Membership Initiative and Retention
M. Philmont Training Center: Scouting in the Catholic Church
N. Vocations: A Call for All
H. BORED OF EDUCATION: Best Practices in Adult Learning
04:00 pm - 04:45 pm M. Philmont Training Center. Scouting in the Catholic Church
B. NCCS Orientation
L. Membership Initiative and Retention
G. How to Use the Ad Altare Dei Today & Pope Pius XII Today and Who is Eligible
J. Marketing Catholic Scouting
03:30 pm - 04:30 pm Executive Committee Meeting
05:00 pm - 06:00 pm Vigil Mass for the 3rd Sunday of Easter:
Principal Celebrant & Homilist: Most Rev. +Wilton Gregory,
Archbishop of Atlanta
06:15 pm - 7:00 pm NCCS Reception
07:00 pm - 8:30 pm NCCS Annual Banquet(by ticket only)
Keynote Speaker: Dr. Robert “Bob” McCarty, D.Min.,
Executive Director Emeritus
National Federation for Catholic Youth Ministry (NFCYM)
SUNDAY - April 10th 
   
07:00 am - 8:15 pm Prayer Breakfast or
Breakfast on your own
08:30 am - 12:00 pm Region 14 Training (separate registration)
12:00 nn - 01:00 pm Luncheon by advance ticket purchase – not included with NCCS conference registration;
included with separate Region 14 convocation registration)

or - Lunch on your own
01:00 pm - 05:00 pm Region 14 Training (continued - separate registration)
01:30 pm - 04:00 pm Executive Committee Meeting

DINING, SHOPPING, AND SIGHT-SEEING

For meals other than programmed conference meal functions in the hotel and purchased in advance with your conference registration, the hotel’s Twisted Oaks Restaurant is open for breakfast only, 6 – 11 AM, Monday through Friday, and 7 AM to Noon, Saturday and Sunday. The hotel’s Great Room Restaurant is open for lunch and dinner daily from 11 AM to 11 PM.

Off-site dining and shopping is plentiful---in all price ranges--within a mile radius of the Atlanta Marriott Perimeter Center. See www.perimetermall.com, www.perimeterplace.com, and Dunwoody Village. Our hotel offers complimentary shuttle service to all these venues, and any others within a 2.5 mile radius of the hotel.

Pharmacies.

Rite-Aid Pharmacy, 1100 Hammond, Drive, Atlanta, GA 30328, 770-522-8194 (3 blocks)

Walmart Super Center, 4725 Ashford Dunwoody Rd, Perimeter Village, Atlanta, GA (0.9 mi.)

Super Target, 100 Perimeter Center Place, Atlanta, GA (0.5 mi)

Groceries

Publix, 1100 Hammond Drive, Atlanta, GA 30328 (3 blocks)

Walmart Super Center, 4725 Ashford Dunwoody Rd, Perimeter Village, Atlanta, GA (0.9 mi.)

Super Target, 100 Perimeter Center Place, Atlanta, GA (0.5 mi)

Office Supplies

Office Depot, 5934 Roswell Rd at Hammond Dr, Atlanta, GA (2.4 mi)

MEETINGS DRESS CODE & ETIQUETTE

Thursday through Sunday, during the day, dress is casual (check the weather forecast) or Scout uniform. Attire for the Saturday evening Mass, Reception, and annual Banquet is “formal/coat & tie.” If you plan to purchase and consume “adult” beverages at the Saturday evening Reception & Annual Banquet, please do not wear the Scout uniform. And please do not wear the Scout uniform at any other occasion on which you will be purchasing and/or consuming “adult” beverages in the hotel lounge or other public establishment.

PERSONAL EQUIPMENT LIABILITY

The Atlanta Marriott Perimeter Center does not assume liability or responsibility for personal property or equipment brought into the hotel premises. NCCS Insurance/Liability guidelines indicate that personal equipment you may bring to the Biennial Conference is NOT covered by our liability insurance. Any risk involved remains with the owner of the equipment.

SHIPPING OF CONFERENCE PACKAGES

Packages of materials you may need for your Committee or Board meetings, workshops, or 2016 Showcase (Ideas Fair) display, may be shipped in advance to the Atlanta Marriott Perimeter Center. If you plan to ship any packages, please be aware of the following: The Atlanta Marriott Perimeter Center reserves the right to refuse or to accept packages that appear damaged. In any event, the Atlanta Marriott Perimeter Center cannot assume any liability for the contents of any package received. Schedule any shipment deliveries to the Atlanta Marriott Perimeter Center NO EARLIER THAN Monday April 4, 2016.

 
Shipping Address:
Alicia Palmquist
c/o NCC - Your Name
Atlanta Marriott Perimeter Center
246 Perimeter Center Parkway
Atlanta, GA 30346
 

MOBILITY CHALLENGED/DISABLED

All the facilities of the Atlanta Marriott Perimeter Center are wheelchair accessible. If you need a wheelchair accessible sleeping room, please so specify when making your hotel reservation.

2016 WORKSHOP DESCRIPTIONS
  1. Panel Discussion with the NCCS Key-3. Take the opportunity to ask questions directly to Ed Martin, National Chairman; Fr. Michael Hanifin, National Chaplain; and Bishop Robert Guglielmone, Bishop Liaison. They will also be prepared to discuss topics and programs of current interest.

  2. NCCS Orientation. New and veteran members of (arch) diocese Catholic Committees, COR‘s, and unit leaders can get information on NCCS programs and receive orientation training with the new NCCS web-based info

  3. Religious Emblems Reference Manual. Want to know the latest changes in Catholic Religious Youth Emblems? Get an update on changes on emblem and emblem counselor requirements.

  4. Scouting Around the World. Catholic Scouting has been active around the world especially during the last World Scout Jamboree. Find out what else the International Catholic Conference on Scouting is doing.Presentation

  5. What‘s New in NCCS Religious Activities. Check out the latest information on the Rosary, Marian, the American Saint, Modern Saint, Faith, and Religious Trail Series.

  6. Fostering the Faith in Children. Bob McCarty will explain how we can foster healthy self-esteem in our youth based on the research of the recent synod on family life.

  7. How to Use the Ad Altare Dei and Pope Pius XII Today & Who is Eligible. Did you know that Sea Scouts and Venturers can earn religious emblems, especially young women member! Sit in and find out the latest updates on emblem requirements and updates for the AAD and PP XII programs

  8. BORED OF EDUCATION: Best Practices and Principle in Adult Learning. Fully trained adult leaders play a key role in facilitating successful youth programs. This session will offer best practices on adult learning how to best enhance training programs. Information shared will be will be useful for training chairs and others who provide training to Scouters

  9. Philmont St. George Trek. Get geared up for the next St. George Trek at the Philmont Scout Ranch! Information will be shared on program requirements and how (arch) diocese Catholic Committees can encourage qualified youth Scout members to apply./p>PowerPoint

  10. Marketing Catholic Scouting. How do you promote Catholic Scouting as Youth Ministry? This workshop will present best practices described on promoting Catholic Scouting for Catholic and non-Catholic units.

  11. Laudato Si. Maggie McCarty will lead a discussion on Pope Francis' recent encyclical, Laudato Si, and a Catholic response to climate change.

  12. Membership Initiative and Retention. How do you recruit new members? How do you keep great members involved? This workshop will share best practices on how you can achieve these goals at the unit and (arch) diocese level PowerPoint

  13. Scouting in the Catholic Church. A great opportunity to experience Philmont and receive insights to Catholic Scouting as Youth Ministry at the Philmont Training Center (PTC). The “Scouting in the Catholic Church” is a week-long conference at PTC that is open to all Catholic Scouters, clergy, as well as (arch)diocese and parish youth ministers.

  14. Vocations: A Call For All. Scout Sunday, Priesthood Sunday a new activity patch will be the focus of this workshop.