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NCCS Annual Meeting
April 11-14, 2013
, in St. Louis, MO

Registration letter | Registration Information | Menu/Food
General information | Hotel | Airport Transportation | Program

January 2013

Dear Colleagues in Catholic Scouting:

Thank you for registering to participate at the 2013 Annual Standing Committee, Advisory Board, and Executive Board Meetings of the National Catholic Committee on Scouting® at the Hilton St. Louis Frontenac, 1335 South Lindbergh Boulevard,  St. Louis, MO 63131.

 We are most grateful to the Archdiocese of St. Louis, its Catholic Committee on Scouting, Catholic Youth Apostolate and Catholic Scouting offices, for the gracious and generous support of their human and material resources. They've hosted two NCCS Biennial Conferences in the past, but this is the first time we've brought our “off-year” meetings to St. Louis!  

Thank you for taking advantage of this opportunity to join with those like yourself who are dedicated to Scouting as Youth Ministry in the Catholic Church. We look forward to seeing you in St Louis!

Your NCCS Conference & Meetings Management Team 

REGISTRATION INFORMATION

For the first time, the registration process for our meetings is being conducted securely on-line, and you will be able to print a registration confirmation page for your records, and you will receive by email an automatically generated confirmation/receipt of your on-line registration transaction.  You can include your spouse and/or guest in a single registration transaction. Be prepared to pay all calculated fees at the time of registration via credit card.  Here is the registration link:

http://nccs-bsa.doubleknot.com/event/participant/1253508

EXCEPTION: If you are a priest in a budgeted NCCS leadership position or a bishop, you will receive in your email inbox a special link at which to register online; do NOT use the registration link provided above.

IMPORTANT: If you will be unable to transact your registration on-line via credit card, please contact our NCCS Program Assistant at 972-580-2114 to request a hard-copy registration form.

(Your hotel room reservations must be transacted separately
http://www.hilton.com/en/hi/groups/personalized/S/STLFHHF-NCCS-20130407/index.jhtml )

NCCS Member (or Life Member) - What has been called in the past our “Early Bird” registration fee will now be referred to within the on-line registration process as an “Early Payment Discount.” If registration is accomplished by Wednesday, March 9, 2013, the fee will be $160.00.  (For registrations accomplished after March 9, 2013, the registration fee is $210.00). This fee includes a non-refundable deposit of $65.00.  Registration fee is transferable but the refundable portion cannot be refunded if requests are not received in writing by Wednesday, April 3, 2013. 

NCCS Non-Member - What has been called in the past our “Early Bird” registration fee will now be referred to within the on-line registration process as an “Early Payment Discount.” If registration is accomplished by Wednesday, March 9, 2013, the fee will be $200.00. (For registrations accomplished after March 9, 2013, the registration fee is $250.00). This fee includes a non-refundable deposit of $65.00 and an annual NCCS membership.  Registration fee is transferable but the refundable portion cannot be refunded if requests are not received in writing by Wednesday, April 3, 2013.   

Spouse / Guest - What has been called in the past our “Early Bird” registration fee will now be referred to within the on-line registration process as an “Early Payment Discount.” If registration is accomplished by Wednesday, March 9, 2013, the fee will be $105.00. (For registrations accomplished after March 9, 2013, the registration fee is $120.00). This fee includes a non-refundable deposit of $65.00.  Registration fee is transferable but the refundable portion cannot be refunded if requests are not received in writing by Wednesday, April 3, 2013.   

Student / Child - Registration Fee is $25.00 for those under 18 years of age.  This fee includes credentials and administrative services, is 100% non-refundable, and no discount is applicable.
 
All registrations for the meeting include: Meeting credentials and material, administrative services, refreshments breaks, and receptions. Credentials include official conference name badge, required for admittance to any and all program meetings.  All meeting meals must be purchased separately.Limited number of meal tickets may be available on site and cannot be guaranteed after March 27, 2013. 


Annual Meeting Menu
April 11 - 14, 2013

(PURCHASED BY TICKET WITH REGISTRATION)

Friday, April 12:

  • Bishop's Luncheon Baby Greens Salad with Tomatoes, Sliced Cucumbers and Shredded Cheese, with Buttermilk Ranch or Balsamic Vinaigrette Dressings, Grilled Chicken Breast with Mushroom Ragout, Vegetable Medley, and Whipped Potatoes, Carrot Cake with Cream Cheese Icing, Ice Water, Iced Tea, Freshly Brewed Regular and Decaffeinated Coffee, and Teas.  

Saturday, April 13:

  • Breakfast of Champions -Scrambled Eggs, Seasoned Breakfast Potatoes, Applewood Smoked Bacon, Wheat Toast, Butter & Preserves, Seasonal Fruit Cup, Chilled Fruit Juice; Freshly Brewed Regular and Decaffeinated Coffee, teas
  •  Chaplains Luncheon - (Ordained Clergy Only) Cobb Salad of American Mixed Greens, Diced Turkey, Tomato, Cucumber, Hard-boiled Eggs, Bacon, Sliced Avocado, with Choice of Ranch or Balsamic Vinaigrette Dressings and optional Blue Cheese crumbles, Apple Crisp Cheesecake, Ice Water, Iced Tea, Freshly Brewed Regular and Decaffeinated Coffee, Teas.
  • NCCS Annual Banquet -Baby Spinach Leaf Salad with sliced mushrooms, Chopped Egg, Shaved Red Onion with warm Bacon Dressing, Surf n' Turf Entrée of Grilled Sirloin with Mushroom Reduction and Butter Poached Jumbo Shrimp, Boursin Orzo, and Seasonal Vegetables, Red Velvet Cake, Freshly Brewed Regular and Decaffeinated Coffee, Teas, Ice Water, and Iced Tea

Sunday, April 14:

  • Region 9 Training Luncheon -California Spring Mix Salad, Dried Cranberries, Candied Walnuts, with Vinaigrette Dressing and optional Blue Cheese crumbles, Penne Pasta with Alfredo Sauce, Broccoli, Asparagus Spears, Garlic Roasted Peppers and Spinach, New York Style Cheesecake, Ice Water, Iced Tea, Freshly Brewed Regular and Decaffeinated Coffee, Teas.


IMPORTANT Note:  When registering for our meetings, indicate preferences for Vegetarian Meals, Substitutions (if possible) and ANY allergies to any foods.

OFF-SITE DINING & SHOPPING OPTIONS

Locale

The St. Louis Hilton Frontenac is located at the corner of Clayton Rd and Lindbergh Ave in the St. Louis borough of Frontenac, within convenient walking distance for groceries, pharmacy, shopping, and off-site dining options.
Groceries, Pharmacy, and Off-Site Dining.

Directly across the street from the hotel to the east is a Schnuck's Supermarket, complete with Bakery & Deli, and daily fresh salad & hot and cold food bar, and Pharmacy, open 7 days a week.

Diagonally across the intersection from the hotel is a Starbucks, Fro-Yo Self-Serve Frozen Yogurt Bar, Pop-Licious gourmet popcorn store, and the landmark Schneithorst's (German) Restaurant.
Across the street from the hotel to the south is the Plaza Frontenac Mall, featuring a Canyon Café, Cardwells's at the Plaza, Zodiac, Brick Top's Restaurant, Saint Louis Bread Company, Brio Tuscan Grill, and Fleming's Steakhouse.

Directly behind the hotel to the west is located Trattoria Branica.

Shopping.

Directly across the street to the south, the Plaza Frontenac Mall features Saks Fifth Avenue and Neiman-Marcus department stores, and numerous other shops.

GENERAL INFORMATION

MEETINGS DRESS CODE & ETIQUETTE

Thursday through Sunday, during the day, dress is casual (check the weather forecast) or Scout uniform. Attire for the Saturday evening Mass, Reception, and Annual Banquet is “dressy.” If you plan to consume “adult” beverages at the National Chair and Chaplain Reception on Friday evening, or purchase and consume “adult” beverages at the Saturday evening reception, please do not wear the Scout uniform. And please do not wear the Scout uniform at any other occasion on which you will be purchasing and/or consuming “adult” beverages in the hotel lounge or other public establishment.

PERSONAL EQUIPMENT LIABILITY

The Hilton St. Louis Frontenac does not assume liability or responsibility for personal property or equipment brought into the hotel premises. NCCS Insurance/Liability guidelines indicate that personal equipment you may bring to the Annual Meetings is NOT covered by our liability insurance. Any risk involved remains with the owner of the equipment.

SHIPPING OF CONFERENCE PACKAGES

Packages of materials you may need for your Committee or Board meetings may be shipped in advance to the Hilton St. Louis Frontenac. If you plan to ship any packages, please be aware of the following: The Hilton St. Louis Frontenac reserves the right to refuse or to accept packages that appear damaged. In any event, the Hilton St. Louis Frontenac cannot assume any liability for the contents of any package received. The Hilton St. Louis Frontenac cannot accept responsibility for shipments delivered prior to April 8, 2013. Shipping Address:

NCCS Meetings - April 11 - 14
ATT: Your Name
Hilton St. Louis Frontenac
1335 South Lindbergh Boulevard
St. Louis, MO 63131
  
MOBILITY CHALLENGED/DISABLED

All the facilities of the Hilton St. Louis Frontenac are wheelchair accessible. If you need a wheelchair accessible sleeping room, please so specify when making your hotel reservation.

HOTEL RESERVATIONS, AIR & GROUND TRANSPORTATION, PARKING

Reservations at the Hilton St. Louis Frontenac, 1335 South Lindbergh Boulevard,  St. Louis, MO 63131,  may be made by phone directly to the hotel at its reservations line: 314-993-1100, and mentioning our group code N.C.C.S., or at our customized NCCS group reservation landing page on-line at:

http://www.hilton.com/en/hi/groups/personalized/S/STLFHHF-NCCS-20130407/index.jhtml

Our group room rate is good from Sunday night, April 7, 2013, through Wednesday night, April 17, 2013. The room reservations CUT-OFF date for our group rate of $99 is Wednesday, March 20, 2013. After this date, the rooms in our block that have not been reserved will be released back to the hotel as available for reservation at premium rack rates.  Reservations received after March 20, 2013, will be accepted at the group rate based only on availability and if our room block has not already been attained.  Early departure fees may apply.  Check with the hotel upon arrival and reconfirm your checkout date.

If you are sharing a room with someone, only ONE person should make the reservation in BOTH names.  Failure to have the names of both persons sharing a room on one reservation may result in your roommate not being able to check-in if he/she arrives before you.  If you are making the reservation ON-LINE, and indicate more than one person as occupying the room, you will be prompted eventually during the reservation process to enter the first and last name of the person sharing the room with you.

IMPORTANT NOTE: When making your room reservation ON-LINE, you will be able to view and print a confirmation page with your confirmation number and calculation of your total estimated room charges.

CANCELLATION POLICY: To avoid cancellation penalties, cancellation of reservations must be made at least 3 days in advance of arrival.

INTERNET ACCESS & BUSINESS CENTER: Wireless internet access in NCCS group guest rooms is included in our group room rate. To take advantage of this concession, request an access code upon check-in. Also, you will be able to access the hotel's Business Center with your room key. The business center features an internet equipped computer and printer. We are asking Standing Committee Chairs and all who will need to download and print documents from their thumb-drives, to do so in the Business Center before presenting documents for reproduction to the Conference Office.

HOTEL LOCATION:

The Hilton St. Louis Frontenac is located in the southwest corner of the interchange of I-64 and South Lindbergh Boulevard. The actual address is 1335 South Lindbergh Boulevard,  St. Louis, MO 63131. The hotel is 9 miles southwest of Lambert-St. Louis International airport (STL).  

GETTING THERE BY CAR

If arriving from the WEST on I-64, take the Lindbergh Blvd exit #28A. Turn RIGHT at the end of the exit ramp, and the hotel is on the immediate RIGHT. If arriving from the EAST on I-64, take the Lindbergh Blvd exit #28A. Turn LEFT at the exit ramp intersection, and travel south on Lindbergh Blvd just 100 yards, to the hotel on the RIGHT.

From the Lambert-St. Louis International Airport, take I-70 west to the US 67 South/Lindbergh Blvd exit #235A (0.4 miles). Travel south on US 67 South/Lindbergh Blvd (8.6 miles). The hotel will be on the right just past the I-64 interchange.

PARKING

Self-parking of private/rental vehicles is COMPLIMENTARY at the Hilton St. Louis Frontenac, 1335 South Lindbergh Boulevard  St. Louis, MO 63131.

GETTING THERE BY AIR

The Lambert-St. Louis International Airport (STL) is currently served by Air Canada, Alaska Airlines, American Airlines, United, Delta, Frontier Airlines, US Airways, Cape Air, Air Choice One, AirTran, and Southwest Airlines.

TRANSPORTATION TO/FROM THE AIRPORT:

The Hilton St. Louis Frontenac operates COMPLIMENTARY hotel shuttle van service from/to the Lambert-St. Louis International Airport for its registered guests. The vans run to/from the airport (STL) throughout the day, BUT to insure that a van is enroute or dispatched…when you have retrieved your luggage at baggage claim, call the hotel at 314-993-1100 for instructions about being picked up by the hotel van (suggest putting this telephone number in your cell phone). Or, at one of several phone centers in the baggage claim area, locate and depress the button for the Hilton St. Louis Frontenac to be connected directly to the hotel to announce your arrival.

RENTAL CAR INFORMATION:

The following are the rental car agencies serving the Lambert-St. Louis International Airport (STL) (cannot guarantee the accuracy of this information, but it was taken from the airport website): Avis, Budget, Enterprise, National, Hertz, and Thrifty.

NOTE: Concession fees can sometimes double the actual cost of renting at the airport. If you are planning to need a rental car for only a portion of your stay at the Hilton St. Louis Frontenac, a more economical option for you may be to consider taking advantage of the hotel's complimentary shuttle vans, and acquiring your rental car from the neighborhood Enterprise® location just a 10 minute ride south of the hotel at 11124 Manchester Road, Kirkwood, MO 63122, Tel: (314) 965-5530. Enterprise® will “pick you up.” This neighborhood location is open on Saturdays only to 12 noon, and is closed on Sundays. However, if one takes advantage of their weekend rates starting as low as $9.99 a day for Friday, Saturday, and Sunday, a vehicle rented on Friday may be returned first thing Monday morning at no additional cost.


Program

Thursday April 11
1:00 pm - 4:00 pm Conference Registration, Welcome Center & Trading Post
2:00 pm - 6:00 pm Executive Committee Meeting
2:00 pm - 9:30 pm Religious Emblems Committee Meeting
Training Committee Meeting
Religious Activities Committee Meeting
6:15 pm - 7:15 pm

Celebration of the Eucharist
Principal Celebrant: Most Rev. +Robert E. Guglielmone, Bishop of Charleston, USCCB Liaison to the NCCS
Homilist: Rev. Stephen B. Salvador, NCCS National Chaplain

Friday - April 12
7:00 am - 12:00 pm Conference Registration
7:00 am - 8:30 am Executive Committee Breakfast & Meeting
8:30 am - 4:30 pm Welcome Center & Trading Post
8:45 am - 11:45 am Advisory Board Meeting
Regional Chairs & Chaplains w/Vice Chair for Regions
9:00 am - 4:00 pm Doerr Scholarship Committee Meeting
12:00 pm - 1:30 pm

Bishop's Luncheon
- Silver St. George Presentations
- Jerusalem Cross Presentations

2:00 pm - 4:00 pmRegional Chairs & Chaplains - Meeting with Vice Chair for Regions
International Committee Meeting
Finance Committee Meeting
Membership Committee Meeting
Vocations Committee Meeting
Nominating Committee Meeting
2:00 pm - 9:30 pmReligious Activities Committee Meeting
Religious Emblems Committee Meeting
Training Committee Meeting
5:00 pm - 6:00 pm

Celebration of the Eucharist
Principal Celebrant & Homilist: Most Rev. +James A. Tamayo, Bishop of Laredo

6:00 pm - 7:30 pm Dinner on your own
7:30 pm - 10:00 pm General Assembly: "Leadership or Leaderless" - The impact of the potential BSA Membership policy change on Catholic units and membership (with breakout discussion groups)
Saturday - April 13
7:30 am - 9:00 amMorning Prayer & “Breakfast of Champions”
9:15 am - 4:15 pmWelcome Center & Trading Post
9:30 am - 10:30 amStanding Committee Chairs & Advisors, Regional Chairs & Chaplains Meeting with National Chair and Chaplain
10:45 am - 11:45 am Chaplains Committee Meeting
International Committee Meeting
Membership Committee Meeting
Religious Activities Committee Meeting
Religious Emblems Committee Meeting
Training Committee Meeting
Vocations Committee Meeting
Ad Hoc Committees
Regional Chairs/Chaplains w/Vice Chair for Regions
12:00 pm - 1:30 pmChaplains' Luncheon (Clergy)
1:30 pm - 3:15 pmAdvisory Board Meeting
1:30 pm - 3:15 pmRegional Chairs/Chaplains w/Vice Chair for Regions
3:30 pm - 5:00 pm Executive Committee Meeting
5:30 pm - 6:30 pm

Celebration of the Eucharist
Principal Celebrant & Homilist: Most Rev. +Robert J. Carlson,
Archbishop of St. Louis

6:30 pm - 7:15 pmNCCS Reception
7:15 pm - 9:00 pm NCCS ANNUAL BANQUET
Sunday - April 14
7:30 am - 12:00 pm Morning Prayer & Executive Board Meeting
8:00 am - 12:00 pmRegion 9 Training (separate registration)
12:00 pm - 1:00 pm

Region 9 Training Luncheon (by ticket only)
or Lunch on your own

1:00 pm - 6:00 pmRegion 9 Training (continued - separate registration)
1:30 pm - 4:00 pmExecutive Committee Meeting